Administrative Data Domains
This website is available to serve as a user-friendly, simplified version of the Standard for Administrative Data Management. The pdf version of the Standard (linked above) is the complete, authoritative source for this information and should be consulted for further details, definitions and references. The material below is offered as a quick way to answer simple questions about who manages the data domains at Virginia Tech. If you notice information here that should be updated, please provide that information via email to it.policy@vt.edu.
These are the general types of data and the titles of those who serve as Trustees who are ultimately responsible for their access, sharing, security, and compliance. Click on the + sign to see the list of Data Stewards by name and title for each domain, as these are the individuals to contact with questions or requests to obtain data from the respective data domain or subdomain. Click on the tabs to see each Trustee and Stewards data domains for which they are responsible.
- Steward: Rhonda Arsenault, Associate VP for Advancement & Chief Operating Officer, Advancement
- Steward: TBD, Senior Director, Information Technology for Athletics
- Steward: Jon Clark Teglas, Chief of Staff to the Associate Vice President & Chief Facilities Officer
Budget:
- Steward: Stacy King, Associate Controller, Accounting Operations
Hokie Passport:
- Steward: Joseph Griffitts, Director, Hokie Passport Services
Accounts receivable:
- Steward: Melinda West, Associate VP for Finance & University Controller
Purchasing:
- Steward: Mary Helmick, Assistant Vice President and Director of Procurement
Graduate school:
- Steward: Monika Gibson, Director, Chief of Staff
Curriculum and timetable:
- Steward: Rick Sparks, Associate Vice Provost and University Registrar
Employees:
- Steward: Marie Bliss, Assistant VP for Human Resources
Teaching & Research faculty:
- Steward: Ron Fricker, Vice Provost for Faculty Affairs
Digital identities:
- Steward: Kevin Rooney, Interim Executive Director, Secure Identity Services
Phone numbers and information technology infrastructure:
- Steward: William Dougherty, Executive Director, Network Infrastructure and Services
Email:
- Steward: Marc DeBonis, Director, Collaborative Computing Solutions
Information technology security, and central logs:
- Steward: Randy Marchany, University Information Technology Security Officer, IT Security Office
SACSCOC accreditation:
- Steward: Bethany J. Bodo, Director, Institutional Effectiveness
Strategic Analysis:
- Steward: Rob Hopkins, Assistant Provost, Strategic Analysis
- Steward: Scott Farmer, Director, Outreach Information Services
Environmental Health and Safety:
- Bernadette Mondy, Interim Assistant Vice President Environmental Health
Safety and Security:
- Mac Babb, Chief of Police and Director of Security
Threat Assessment:
- Steward: Tony Haga, Deputy Chief of Police
Research data and sponsored programs:
- Steward: Neil Sedlak, Senior Director for Information Technology
Current and previously enrolled student demographic and academic data::
- Steward: Rick Sparks, Associate Vice Provost and University Registrar
Demographic data of prospective students:
- Juan Espinoza, Director, Undergraduate Admissions
- Steward: Karen DePauw, Vice President and Dean for Graduate Education
- Steward: Dan Givens, Dean, Virginia-Maryland Regional College of Veterinary Medicine
- Steward: Alan Grant, Dean, College of Agriculture and Life Sciences (for the Agricultural
- Technology Program)
Protected health information of students:
- Steward: Kanitta Charoensiri, Director, Schiffert Health Center
- Steward: Ellie Sturgis, Director, Cook Counseling Center
- Steward: Nikeshia Arthur, Director, Services for Students with Disabilities
- Steward: Bill Ingram, Assistant Dean and Director of IT University Libraries
- Steward: Terri Mitchell, Associate Vice President for Administration and Controller
- Athletics data domain
- Institutional assessment subdomain
- Institutional planning, effectiveness, and external reporting subdomain
- Teaching and research (T&R) faculty subdomain
- Curriculum subdomain
- Academic program assessment and evaluation subdomain
- Timetable subdomain
- Veterinary Medicine admissions subdomain
- Current, prospective, and former students
- Graduate assistantships subdomain
- Virginia Tech Foundation
- Threat assessment domain
- Public safety data domain
- Transportation subdomain
- Occupational health and safety data domain
- Current and former employees, including retirees
- Non paid affiliates (“employee-like”)
- Staff and administrative/professional (AP) faculty subdomain
- Current, prospective, and former students
- Undergraduate admissions subdomain
- Enrollment subdomain
- Financial aid subdomain
- Outreach data domain
- Agricultural Technology admissions subdomain
- Enterprise GIS subdomain
- Facilities subdomain
- Non paid affiliates (non “employee-like”)
- Computing infrastructure and security data domain
- Data definitions subdomain for entities
- Non person entity subdomain
- Financial transactions summary data subdomain
- Accounts receivable subdomain
- Purchasing subdomain
- Hokie Passport subdomain
- Fixed assets subdomain
- Student accounts receivable subdomain
- Alumni data domain
- Development data domain
- Donors and friends data domain
- Diversity and inclusion data domain
- Protected health information of students domain
- Student life subdomain
- University Libraries data domain
- Sponsored programs subdomain
- Research faculty subdomain
- Research data subdomain
- Financial aid subdomain
- Alumni
- Donors and friends
- Development data domain
- Protected health information of students
- Graduate admissions subdomain
- Transportation subdomain
- Current and former employees, including retirees
- Non paid affiliates (“employee-like”)
- Staff and administrative/professional (AP) faculty subdomain
- Teaching and research (T&R) faculty subdomain
- Research faculty subdomain
- Institutional effectiveness subdomain
- Teaching and research (T&R) faculty subdomain
- Academic program assessment and evaluation subdomain
- Research faculty subdomain
- Protected health information of students
- Current, prospective, and former students
- Assignment of email addresses and email aliases
- Information technology infrastructure
- Assignment of university phone numbers
- Undergraduate admissions subdomain
- Outreach data domain
- Teaching and research (T&R) faculty subdomain
- Graduate assistantships subdomain
Alan Grant, Dean, College of Agriculture and Life Sciences (for the Agricultural Technology Program)
- Current, prospective, and former students
- Hokie Passport subdomain
- Student life subdomain
- Threat assessment domain
- Purchasing subdomain
- Budget/ payroll data subdomain
- Strategic Analysis
- University Libraries data
- Virginia Cooperative Extension and Virginia Agricultural Experiment Stations (Agency 229) data domain
- Budget/ accounts data subdomain
- Information technology security data domain
- Central Log Service data and logs
- Data definitions subdomain for entities
- Non paid affiliates (non “employee-like”) subdomain
- Virginia Tech Foundation
- Virginia Cooperative Extension and Virginia Agricultural Experiment Stations (Agency 229) data domain
- Agricultural Technology admissions subdomain
- Veterinary Medicine admissions subdomain
- Diversity and inclusion data domain
- Athletics data domain
- Research data domain
- Sponsored Programs subdomain
- Current, prospective, and former students
- Enrollment subdomain
- Curriculum subdomain
- Timetable subdomain
- Protected health information of students
- University Libraries data domain
- Accounts receivable subdomain
- Student accounts receivable subdomain
- Alumni data domain