Resources and Support
The following resources may be helpful as you take steps to manage your Google storage and prepare for email migration to Exchange Online. More resources and training opportunities will be added as they become available.
Unless otherwise noted, the resources linked below are articles in the Virginia Tech 4Help Knowledge Base, and are available to all users.
Managing Google storage
- Checking Google Workspace storage
- Migrating Data out of Google Drive
- Migrating Files from My Drive to OneDrive
- Migrating Files from a Shared Drive to SharePoint Online
- Migrating Files from a Shared Drive to Teams
- Moving folders between Google My Drive and a shared drive
- Finding and relocating orphaned files in Google Drive
- How to use Google Takeout (watch on video.vt.edu)
Exporting from Google
- Google Photos export and relocation guide
- Transferring Photos from your VT Google Photos storage to a Personal Google Account
- Exporting Email
Videos:
Using Google Takeout
Google Takeout is a tool that allows users to export data from Google Workspace in bulk.
Transferring data between Google accounts
How to transfer Gmail and Drive data from your VT Google account to a personal Google account — this is best suited for alumni and those retirees whose Google Drive storage will be discontinued in March 2024.
Google shared drives
- Request a Google Workspace shared drive for a department (available only for employees and departments)
- Managing access to Virginia Tech Google Shared Drives
- How to delete a Google Shared Drive
- How to notify your OU Admin what action to take on a Google Shared Drive
Getting and Using Exchange Online
- Getting a Full Exchange Account at Virginia Tech (for students)
- Accessing Your Virginia Tech Exchange Online Account
- Understanding Exchange Online Data Loss Prevention
Using and sharing Outlook calendars in Exchange Online
- Providing Access to an Exchange Online Calendar
- Viewing Another Person's Exchange Calendar
- Syncing Google and Microsoft 365 Outlook Calendars
- How to Schedule a Meeting on Microsoft 365 (Teams, Outlook)
Learning and using Microsoft 365 apps
- How to schedule a meeting on Microsoft 365
- Creating a SharePoint site not tied to a specific department or college
- Understanding and using Microsoft 365 Groups
- LinkedIn Learning videos (available to current employees and students):
- Outlook (3 modules)
- SharePoint (5 modules)
- SharePoint Image Galleries (2 modules)
- Teams (3 modules)
Managing Microsoft storage
- How to check available storage in SharePoint Online and Teams
- How to use Microsoft’s OneDrive for Business to sync files and folders between the cloud and your local computer
- How to transfer data out of OneDrive
- Disabling local caching of documents in OneDrive (how to pause syncing)
- Transferring OneDrive file ownership when you leave the university
Managing GAE accounts and PACE accounts (for departments)
- Finding Alternatives to Google Auxiliary Email Accounts
- How to check a Google Auxiliary Email account
- VT PACE Information
- VT PACE Accounts - Service Catalog: use this request item to request a PACE account
- Requesting, Using, and Accessing Exchange Resource Accounts (a.k.a PACE accounts
Managing VT Username and Password
Employee Town Hall Slides and Video
View a recording of the October 13, 2023 Town Hall session reviewing changes affecting Virginia Tech employees and departments. See event slides here.