Going from HokieSPA to My Virginia Tech (my.vt.edu)

Overview

Enterprise Resource Planning (ERP) at Virginia Tech includes three core areas of software applications and services: Student Information, Human Resources, and Finance; commonly known as Banner ERP. This integrated set of tools enables business processes and transactions at all levels of the university.

Virginia Tech began using its legacy Banner Enterprise Resource Planning (ERP) solution in 1997. In response to shifting business needs and new university policies, our internal software developers introduced custom enhancements to the on‑premise system as new features were needed. Over time, these custom enhancements were no longer supported, and our ability to align with the modern solution was limited.

To meet the university’s evolving needs, embrace advances in technology, and take full advantage of vendor upgrades and new features, Virginia Tech is switching from this legacy on-premise ERP to a cloud-based system starting with the student information system (HokieSPA). HokieSPA will be replaced with My Virginia Tech (my.vt.edu). This change will provide an intuitive and improved user experience for students, faculty, and staff.

The go-live conversion, (the time when we switch all systems from HokieSPA to my.vt.edu), is slated to begin prior to the Memorial Day weekend on Thursday, May 21, at 5 p.m. and continue through Tuesday, May 26 at 8 a.m. 

Benefits

Improved student experience and academic success 

• A clean, mobile-enabled, user-friendly look and feel 
  
• Intuitive self-service portals for registration, advising, and financial aid 
  
• Personalized student experience including advising support and integrated academic planning tools 

Institutional efficiency and agility  

• Improved automated administrative workflows across admissions, registration, financial aid and advising 
• Centralized curriculum and catalog management  

Data and decision support

• Robust reporting and analytics to support enrollment management, budgeting, and accreditation  

Security, scalability, and innovation  

• Cloud-native architecture for improved scalability 
• Enhanced data security and access controls 
• Future-ready platform that supports modular extensions, mobile apps, evolving student needs 

Project Sponsors

Sharon Pitt, Vice President for Information Technology and Chief Information Officer
Juan Espinoza, Vice Provost for Enrollment Management
Frances Keene, Vice President for Student Affairs
Bryan Garey, Vice President for Human Resources
Simon Allen, Vice President for Finance and Chief Financial Officer
John Carberry, Strategic Project Manager, Marketing and Communications 

Project Steering Committee

Rick Sparks, Associate Vice Provost and University Registrar
Beth Armstrong, Associate Vice Provost and Director, University Scholarships and Financial Aid
Martha Glass, Assistant Vice President for Administration, Student Affairs
Leisa Shelor, Senior Director of Benefits
Lisa Blackwell, Senior Director, Human Resources Technology
Lauren Lawson, Assistant Vice President for Treasury Operations University Bursar
Stacy King, Interim Assistant Vice President and University Controller

Contact

For more information or to schedule a meeting with the project team, email AskERP@vt.edu.