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Major IT Project Process

According to the Virginia Tech Management Agreement for Information Technology with the Commonwealth of Virginia, a major information technology project or “major IT project” is defined in section § 2.2-2006 of the Code of Virginia as:

  • any Commonwealth information technology project that has a total estimated cost of more than $1 million,
  • or that has been designated a major information technology project by the [Commonwealth] CIO pursuant to the Commonwealth Project Management Standard developed under § 2.2-2016.1.

Major IT projects are required to use more rigorous project management processes than are expected for low to medium risk projects, including:

  • Notify the office of the Vice President for Information Technology that you are initiating a major IT project
  • Approval from a higher authority (e.g., Provost, Vice President, Dean) on how to proceed with project management of the project
  • Create and approve a project charter in place of a project initiation form
  • Provide detailed project documentation that is appropriate to the risk and complexity of the project
  • Plan and budget for independent verification and validation for the project
  • Submit quarterly project status reports to the office of the Vice President for Information Technology to submit to the Commonwealth of Virginia.