Information for Retirees
Microsoft storage changes for new and recent retirees
IMPORTANT: The information on this page pertains to those who retired on or after June 2, 2023 and thus receive Microsoft 365 (M365) services as a retiree benefit. If you retired on or before June 1, 2023, please refer to the article Understanding Retirees' Google Workspace Services for information about email and storage services provided to you by Virginia Tech.
What is changing in the Microsoft 365 environment for retirees?
- Retirees will retain access to M365 Online services through Virginia Tech and retain access to a Google Drive with no storage upon retirement. See a full list of apps and services.
- Starting on June 2, 2025, retirees will have a storage cap of 10 gigabytes (GB) to use within the M365 environment, including Exchange Online and OneDrive.
- Effective Aug. 16, 2024, retirees may no longer create new SharePoint sites, Teams sites, or Groups. Retirees may be added to these spaces by an owner.
- Retiree-owned shared resources in M365 will need to be claimed by a department by June 2, 2025 to remain active.
What to do
- Pay attention to your Virginia Tech email for important updates on these changes.
- Check the amount of Microsoft storage you are using by logging into https://mycat.ccs.vt.edu/. Scroll to and open the M365 tab to view your storage in OneDrive and Exchange Online.
- If you are currently over or close to the 10 GB storage threshold, move and/or delete email and files to get below this limit.
- If you are the owner of any Teams sites, SharePoint sites, or Groups, make plans to move content or find a department to take on ownership of that space.
- Refer to the timeline for important dates and deadlines.
Where to get help
You can find an updated list of support resources and tutorials on this website. Our FAQs also contain more answers about these upcoming service changes. You may also contact 4Help for individualized assistance.
For complete information about Microsoft services for new and recent retirees, read Understanding Retirees', with a retiree date after June 1 2023, Microsoft 365 and Google Services.