Project Communications Plan

Communications planning involves determining the information and communications needs of the stakeholders. Who needs what information, when do they need it, and how do they want to receive it. Communications planning should be done early in the project, but communication itself and communication reviews should be performed throughout the entire project. Project resources should only be expended on communicating information that contributes to success, or where a lack of communication can lead to failure. A stakeholder analysis should be done to determine their informational needs, timing, and delivery method. Be sure to read the instructions and definitions page of the worksheet for guidance.

Please send questions and feedback about the use of this template to it-project-management@vt.edu.

Directions For Use

1. Save a copy of the IT Project Communications Plan worksheet (Excel | pdf).
2. Review the "Instructions+Definitions" worksheet page.
3. Complete the IT Project Communications Plan worksheet.
4. Use worksheet information as appropriate to complete the project scope form.
5. If desirable, attach the completed worksheet to the project scope form.
6. Store completed worksheet with the other project management documentation in the project document repository.