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Google Workspace Program

June 16, 2021

Planned Timeline

The planned timeline for the program can be found on the Timeline page.

April 14, 2021

Google Announces Final Google Workspace for Education Versions, Features, and Pricing

March 15, 2021

CCS Google Workplace Update at the Spring 2021 Departmental Computing Support Symposium (DCSS)

February 25, 2021

Initial Program Site Creation and General Announcement

On February 16, 2021, Google announced several changes to their educationally focused G Suite for Education productivity suite. These announcements affect Virginia Tech's instance of the product and introduce questions and challenges around how faculty, staff, students, alumni, and retirees will utilize the software suite in the future.

In overview, the changes are:

  • An immediate name change, rebranding the product from “G Suite for Education” to “Google Workspace for Education Fundamentals”
  • On April 14, 2021, the addition of new pricing tiers which introduce faculty and staff licensing, paired with unique service functionality and additional storage allocations
  • During the fourth quarter of 2021, a workspace-wide change from an (unlimited) individual user storage allocation to a (limited) pooled storage model 
  • In July 2022, a workspace-wide enforcement of storage limits

These changes bring a plethora of questions around how and in what way Virginia Tech will be able to move forward with Google Workspace for Education as a major cloud-based productivity suite. Collaborative Computing Solutions (CCS), a unit within the Division of Information Technology, in partnership with key university stakeholders, will be initiating a program to resolve these questions and manage service changes in a transparent and collaborative manner with a goal to reduce impact to capabilities and budgets.

As we develop additional updates, documentation, project materials, roadmaps, and action plans, CCS will be posting all information to a project communications website (currently in development). Once this website is online, please reference it as the definitive source of information regarding this and related topics.

What should I do?
Review your current G Suite storage usage. Review non-work data sets that can be archived to alternative forms of media outside of the G Suite apps storage space. Review departmental accounts (GAEs) for data that can be removed to reduce G Suite space utilization. Note that while we have not yet determined what storage quota will be allotted to users, reducing current storage demands will assist with decisions related to future storage allocations.

As reminder, G Suite apps, such as Google Drive, should not be used for critical functions such as desktop and server backups. Additionally, you should review Google terms of service regarding what types of data should not be stored in Google services, especially data that may be identified as copyright infringing content.

If you have any concerns or questions, please submit a 4Help ticket or contact the Help Desk at 540-231-4357.

Additional resources