Google Workspace Program results in $960,000 annual cost savings for Virginia Tech

The Google Workspace Program (GWP) was a multi-year effort to reorganize Google services offered at Virginia Tech following Google’s restructuring of its higher education cost model. The GWP was successfully completed in November 2024 thanks to thorough planning, stakeholder engagement, and data-driven decision-making; as well as a strategic communications effort that helped various user groups understand and adapt to the changes to Google services.

Thanks to the collaboration of IT professionals across Virginia Tech, the university not only met Google’s requirements but also optimized the university’s storage resources for future scalability and efficiency. The storage reductions realized through the GWP have enabled the university to save at least $960,000 per year by decreasing storage within Virginia Tech’s Google Workspace tenant from 6.5 petabytes at the start of the GWP, to 0.9 petabytes at the close of the project.